GROUP RESERVATION FORM

GROUP RESERVATION FORM

GROUP BOOKING AGREEMENT

VINE BAR DOUBLE BAY Pty Ltd (ACN 601 874 677) Trading as VINE Double Bay

Booking Name:
Email:
Phone Number:
Date of Function:
Time:
Number of Guests:
Dietary Requirements:
Menu Choice:  $75 Canape Package Other Event

Beverage Package:  $55pp Preselected Wines on Consumption

* NB: All beverage packages run for 2.5 hours and then go on consumption unless negotiated otherwise.

Comments e.g Occasion, Special Requests etc:
Credit Cardholder Name:
Credit Card Type:  VISA MASTERCARD AMERICAN EXPRESS

Credit Card Number:
Credit Card Expiry:
Credit Card CCV Number:

1. Customer Checklist
• We have chosen the food package/set menu for groups of 8 guests and above.
• We understand that there is no BYO.
• We understand that if a cake is pre arranged a fee of $5 per head applies.
• We have chosen the wines
(for groups of 15 or more, 7 days in advanced).
• We have confirmed the number of guests.
• We understand that we will be charged for the confirmed number of guests confirmed 3 days prior to the booking eg. A booking is made for 20 people and 15 turn up on the day, you will be charged for the 5 that aren’t there at the set menu price.
• We have authorised a credit card to hold this booking.
• We understand that there maybe a minimum spend for exclusive use of the venue or a particular area.
• We understand that this agreement must be completed and submitted from this website before it takes effect.
• We understand that the credit card details are for securing the booking only and no deposit is taken. The credit card on file will only be charged if our terms and conditions are breached.
• We understand that payment will be made on the day.
• We understand that there is a 10% gratuity on the total bill for groups of 8 guests or more.
• I understand that it is the responsibility of the card holders and or organiser/s of this booking to make it clear to their guests that we do not split bill by more than 2 cards. The only exception to this is using the Clipp Bar Tab application (for drinks only) available on Apple and Android. These tabs are all subject to 10% gratuity.
• I understand that it is the responsibility of the card holders and or organiser/s of this booking to make it clear to their guests that all dietary requirements must be communicated to Vine’s booking manager 72 hours prior otherwise we cannot guarantee that all requirements will be accommodated for appropriately.
• Management reserves all rights including behaviour, paraphernalia and intoxication for all hens, bucks parties & group bookings.

2. Client Responsibilities
This agreement takes effect when a Vine Double Bay booking form has been accepted from Vine Double Bay management. Prior to this, your booking will be deemed tentative. The client will be charged for any damage or extra cleaning to the venue, Vine Double Bay‘s property, Vine Double Bay’s guests or its’ staffs property incurred by guests or friends of guests attending your booking. The client will assist any intoxicated guests from your booking from the premises if and when requested by management. We understand that the full amount for the booking/function will be paid in full on the day electronically or by cash. Remittance may be required. We do not accept cheques.

3. Cancellation
Any cancellations must be emailed to info@vinedoublebay.com and receive confirmation before the cancellation takes effect. Cancellations received three (3) days or more prior to the function date will not be charged cancellations fees. Cancellations made less than three (3) days prior to the function date will be charged at the chosen set menu price per head. Two weeks notice of cancellation applies in peak season (November – December). Non-arrival is considered a late cancellation.

4. Half Venue Exclusive Hire
All half venue hires involve a minimum spend agreed upon by both the guest and Vine representative. Payment must either be made via direct deposit prior to the event or via credit card the day of. Exclusive hire of the whole venue is also negotiable depending on the day and season.

5. Closing Times
Wednesday > Thursday – 10:30pm
Friday > Saturday – 12am
Sunday – 5pm

6. Venues Rights
We reserve the right to remove or have removed any patron from the premises behaving in an irresponsible manner. We take all care but assume no responsibility for the loss or damage to any property belonging to the client or their guests. Due to seasonal availability and demand, certain set menu, a la carte menu and wine list items and prices may be subject to change with out notice.

7. Credit Card Authorisation & Acknowledgement of Terms
By typing the word 'YES' into the acceptance box below I confirm that I have read and accept the above terms and conditions and that I authorise VINE Double Bay to deduct any necessary charges from my nominated credit card.

Bills paid via credit card or eftpos will attract a 1.5% surcharge.

NOTE: A copy of this form will be forwarded to your nominated email address. One of our staff will be in touch with you shortly to confirm your booking.

ACCEPTANCE - DO YOU ACCEPT:

If you have any further questions please contact our Event Co-ordinator & Group Bookings Manager Belinda Melvey| Email: belinda@vinedoublebay.com or Venue: 02 93630010